Introduction into Microsoft Word (Print Version)

Microsoft Word is a powerful tool to create professional looking documents. While this tutorial is written for Word 2000, the principles are basically the same in newer versions.
This tutorial will help you get started with Microsoft Word and may solve some of your problems, but it is a very good idea to use the Help Files that come with Microsoft Word.

Starting Microsoft Word

Double click on the Microsoft Word icon on the desktop. or Click on Start --> Programs --> Microsoft Word

Viewing the toolbars

The toolbars in Microsoft Word provide easy access and functionality to the user. There are many shortcuts that can be taken by using the toolbar. First, make sure that the proper toolbars are visible on the screen.
1. Click View
2. Select Toolbars
3. Select Standard, Formatting, and Drawing
4. Other toolbars can be selected if you wish




New Blank Document

Creates a new, blank file.

Open (File menu)

Opens or finds a file.

Save (File menu)

Saves the active file with its current file name, location, and file format. (You can change the name or location by using the “save as” option.)

Mail Recipient

Sends the contents of the document as the body of the e-mail message.

Print (File menu)

Prints the active file or selected items. To select print options, on the File menu, click Print.

Print Preview (File menu)

Shows how a file will look when you print it.

Spelling and Grammar (Tools menu)

Checks the active document for possible spelling, grammar, and writing style errors, and displays suggestions for correcting them. To set spelling and grammar checking options, click Options on the Tools menu, and then click the Spelling and Grammar tab.

Cut (Edit menu)

Removes the selection from the active document and places it on the Clipboard.

Copy (Edit menu)

Copies the selection to the Clipboard.

Paste (Edit menu)

Inserts the contents of the Clipboard at the insertion point, and replaces any selection. This command is available only if you have cut or copied an object, text, or contents of a cell.

Format Painter (Standard toolbar)

Copies the format from a selected object or text and applies it to the object or text you click. To copy the formatting to more than one item, double-click , and then click each item you want to format. When you are finished, press ESC or click again to turn off the Format Painter.

Undo (Edit menu)

Reverses the last command or deletes the last entry you typed.

Redo (Edit menu)

Reverses the action of the Undo command.


Inserts a new hyperlink or edits the selected hyperlink

Tables and Borders

Displays the Tables and Borders toolbar, which contains tools for creating, editing, and sorting a table and for adding or changing borders to selected text, paragraphs, cells, or objects.


Enter a magnification between 10 and 400 percent to reduce or enlarge the display of the active document.

Office Assistant

The Office Assistant provides Help topics and tips to help you accomplish your tasks.

Free Hit Counter


Check out the Campaign to end aids (C2ea) blog here

Join the C2EA Effort!